ROTARY CLUB OF SCARBOROUGH WA (INC)
Summary of Minutes of Board Meeting
Tuesday 20th March 2018
Meeting opened at 0705pm
Minutes of the meeting on 20th February accepted and seconded. Present were Mike McAuliffe, Guy Lehman, Joy Fong, Jerry Pilcher, Geoff Ivanac, Chris Schooling and Neil Darch. Apologies from Hugh Frost, Bill Nuttall, Pete Simpson, Andrew Fisher and Paul Barfoot.
- Treasurer – Guy Lehmann
Financial report December 2017 to March 2018 was tabled. Board gave approval for a new and
upgraded financial software system, much needed for operations, cost approximately $1500p/a.
Discussion regarding signatories for the club’s finances. Mike McAuliffe advised Guy to go ahead
and put Paul Barfoot, Hugh Frost and Jim Joseph in as accompanying signatories.
- Club Service- Mike McAuliffe
- issues- The new barriers are up and we are happy with this. The Food van business with Ballajura Rotary club has been sorted. Mike advised that Captains should advise their crew at each swapmart to try and promote the Food van as a good will gesture. Jerry brought up the matter of some inconsistencies regarding advice given to sellers on boundaries of their stalls. Board suggested that guidelines should be written and communicated to all Captains in an attempt to standardise instructions. Alan Bennett to action this.
- has been rolling along at 50% with some better attendances on some weeks lately. Chronicle- Some discussion regarding the present format for the Chronicle. No decisions arrived.RCST- no changes from last month’s situation.
- Community Service atH Geoff Ivanac
After some discussion, approval for funding for Foodbank $3,000, Camp
Opportunity $1,600 and SSLSC for $18,378 were given. It was suggested that the
presentation of the cheque to SSLSLC be performed at changeover night.
Discussion about the Autism Register took place. Those rotarianswho attended the presentation
were very impressed and recognized the importance of the Register. Jerry Pilcher suggested that
Jim Joseph speak with Andrew Whitehouse to see if we can get some publicity as in media
coverage for this project when they present to club member in April. Jerry to speak to Jim Joseph
regarding this matter.
- International Service – Neil Darch
Vocational Training Programme- Awaiting the application process to be approved.
Wheelchair for Kids- Discussion around the recommendation from WFK that RCS recognize WFK
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nominated yearly and not be an allocation from the funding of the International Committee. The
Board recognised that WFK has become an integral part of our club and Mike McAuliffe suggested
that we should hold a Members forum (only Active members) be held to discuss this matter.
Consideration to be given to WFK being represented on the Board and research the possibility of
WFK recognition by rotary international.
Nokor Tep Hospital- this project will not be supported this year as they are running the project
outside of rotary guidelines. Rotary Foundation- the Board approved of $5000 to the Foundation.
Polio Plus- The Board approved if $5000 towards this international project. Friendship Exchange-
Andrew and Karen fisher and Tish and Neil Darch will be attending the Scarborough UK Cavaliars
function the 29th April 2018. Stamps- No further update.
- Youth Service- Jerry Pilcher
Youth Exchange Programme- Maddie Smith our returned exchange student (to Norway) gave an excellent presentation at the weekly club meeting on the 15th March. There was some discussion on host families for the incoming exchange student from Denmark. Rob Thompson and Bob Phelps are liaising with possible club members to host this student. Environmental Tree and Shade house Programme- We need someone to be the manager for this project. Jerry Pilcher suggested that Community committee be involved in this as this is a community project. International Youth Science Forum and Rotary Youth Leadership Awards- It was suggested that the presentations by Emily Overmeire and Emily Zhang, the two participants for the above be held at a formal function eg. at Observation City, to be attended by club members and their partners. Brian Richards is to commence working on this. Hong Kong Students visit- looking for hosts for 1 night stay for 23 students and 2 teachers for the 11th April. Past Rotary Club Scarborough Funding recipients Alumni database- Jerry Pilcher is working on this to ascertain if a database exists, this will help especially for New Generation upcoming projects.
- Vocational Service Andrew Fisher and Pete Simpson were not present.
- New Generation Chris Schooling
Movie Night- happening on the 7th June. Movie is Ocean 8. They are expecting reasonable amount of interest in this.
- General Business:
- Board accepted Leave of Absence requests: Brian Newall- .
- Other business: By Laws Document for our club. This document to date has not been located. Joy will send an email to all members to enlist their help in looking into their archives for this document. Guy Lehman will have a look at his archives
Meeting closed 2100hr.
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